UMGPS Lounge Booking

Before You Book: The UMGPS does not permit groups external to the University of Manitoba or UMGPS to utilize the UMGPS Lounge for events or bookings. 

UMGPS charges $25/hr to reserve the lounge for non-graduate student events

We invite all graduate students to submit a booking request for our lounge space a minimum of 7 days in advance. Graduate students enjoy free use of our lounge space as part of the student benefits offered by UMGPS. 

Our lounge has presentation capabilities and is suited for a variety of events, including but not limited to club or GSA meetings/events, thesis or dissertation presentations, and meetings of any size. 

We would love to see you in our lounge! For assistance with your booking inquiry, please contact governance@umgps.org.

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To book the UMGPS Lounge, you must email governance@umgps.org and include the answers to the following questions.

Please note: Seven (7) business days lead time is required to book the Lounge.

1. What date(s) and time(s) are you hoping to book?
   Please note: Although we allow bookings on Fridays and weekends, UMGPS office staff will not be present to unlock the lounge. UMGPS will provide you with a confirmation of booking, and you must contact UM security services in advance of your event to provide access to the space. UMGPS does not permit bookings on statutory holidays and/or days when the university is closed: Important dates and deadlines | University of Manitoba
2. Are you a registered UM graduate student?
3. Please provide your full name as it appears on your registration card in UM Aurora, student number, and UM email address. 
4. Who is this gathering for? (E.g. Student group, laboratory, DGSA, etc.)
5. Please provide a detailed description of the event and the purpose of the event. 
6. How many people are you expecting?
7. What kind of furniture arrangement will you require?
   Please select one of the following arrangement options:
   
8. Will you use the projector and screen?
   Please note: You must provide your own laptop and connecting cord.
9. Who will be in charge? Please provide their name, cellphone number and student number
   Please note: There must be a designated person in charge present at all times. 
10. Will there be food involved?
    Please note: Potlucks are not permitted. You can bring pre-packaged snacks, or you must order food from a licensed establishment.
11. Will there be alcohol and/or gambling involved?
    Please note: Gatherings involving any alcohol and/or gambling, including raffles, lotteries, bingo, etc. require a liquor permit from Liquor, Gaming & Cannabis Authority of Manitoba: Liquor, Gaming and Cannabis Authority of Manitoba You must provide UMGPS with a copy of this permit prior to your event, or it will be cancelled. 

Please take care of our space! We understand that accidents happen, but please ensure you clean up any spills or messes in the room, and leave it the way you found it. Please report any damage promptly to UMGPS. 

UMGPS reserves the right to decline or cancel bookings at any time.